Administrative Policies
Executive & Administrative Policies
- All renters activities must be in accordance with West Shore’s core principles. A rental organization may be denied a rental contract if their mission is not in accordance with Unitarian Universalist Principles.
- Priority of Stakeholders. The staff at West Shore will do their best to accommodate all requests for space. In the event of a conflict, the following order of priority will be observed:
- Major fund-raising events for the church, i.e., the Service Auction, etc.
- Individual service auction sponsored events.
- Regular meetings, concerts or related activities of the church life
- Regular meetings & activities of on-going church rentals (AA, Rocky River Chamber, etc.)
- One-time church rentals
- Requests from church members for one-time community events ( i.e. Billion Muslims film)
- Requests from church members for on-going non-church sponsored meetings (Grief group, etc)
- Non-church members request for “free” space (i.e., Girl Scouts, etc.)
- Rotunda Sales in the “market place.” Church members are not permitted to sell products for personal gain anywhere in the building. All sales in the church rotunda and marketplace are for church related fundraising only.
- All weddings officiated by another member of the clergy or other officiants must ask permission from one of the ministers or designated staff.
- Groups outside of the church who wish to advertise various speakers/activities must follow the following criteria:
- Groups who have no direct connection to the church, its people or mission, may post one 8 ½ x 11 poster on the hallway bulletin board.
- Groups who have members who are members of WSUUC may ask the staff to advertise a particular time-bound event through the various church media; however, the needs of church activities will always take precedence. These requests must be of interest to church membership.
- Members of the church may request space for groups they are involved with; however such groups may need to accommodate church-sponsored activities and/or rentals.
- All other media concerns are referred to the church’s communication policy.
- Church members may not use the church’s facilities for personal, business gain. No one may make a profit from the church’s facilities unless they have paid a rental fee or had said rental fee waived.
- All profit and non-profit, volunteer and church member organizations must sign a contract that describes the relationship, terms and limits of the building use.
- Petitions/Political Announcements, etc. No petitions may be circulated in church without securing first the sponsorship and/or endorsement of a related committee.
Expectations for Building Use
It is understood that when you use the building, you agree to the followig:
- Wine and/or beer may be served at wedding receptions.
- Wine and/or beer may be served by groups who have been granted permission by the Executive Committee of the Board of Trustees.
- No alcoholic beverages may be served to minors at any time.
Accept responsibility for all breakage and damage. If something is spilled on the carpet or floors, you will make an attempt to clean it up promptly using the cleaning supplies stored underneath the sinks in both kitchens.
The Building must be vacated by 10:00 p.m. unless special permission is granted by the Administrator. Leave building no later than specified time.
Use only room(s) assigned unless cleared through the Administrator.
Church equipment is not to be taken off church premises except by special permission of the Building Manager, who may allow such use to church-affiliated groups only.
An adult must be present at all times when youth groups meet.
Extinguish lights, close windows, etc. in room(s) you have used. Turn lights on/off with wall switches only. Custodian will adjust necessary circuits in switch boxes and make final building check.
No alcoholic beverages will be served on church property except:
When food is served, tables are to be cleared, dishes washed and put away, counter tops cleared, food taken care of, garbage placed in containers, rooms left in good condition.
No food or beverage consumption is permitted in the Sanctuary. This is a smoke free facility. No smoking is allowed anywhere in the building except in the courtyard or by smoking receptacles. Please don't leave cigarette butts on church grounds.
Except for moving the podium or bench on or from the stage area, no other adjustment is to be made to furniture or lights in the sanctuary.
Keep all beverages off the pianos. No drinks or cups or any equipment may be placed on the pianos.
All equipment needs (i.e. stands, chairs) and piano tuning requests must be made in writing to the Administrator of WSUUC at least 10 days prior to the event. Custodian will place requested equipment in the room. Removal of requested equipment is the responsibility of the church. If applicable, a tuner arranged by WSUUC will do piano tuning, and tuning will occur (except in unforeseen circumstances) before noon on the day of the event.
Reservation is confirmed upon receipt by WSUUC of one signed copy of the contract and deposit made.